|BACK TO "MINUTE TAKING STANDARDS" MENU|
ITíS NOT ONLY ABOUT YOU
By Eli Mina, M.Sc.
When I teach courses for administrative professionals, I suggest they consider three affirmations:
People easily accept the first two affirmations. Just imagine the panic among meeting participants if a support staff member were absent, and you’ll have no doubt that your work is important. And, of course, who would argue against having optimal working conditions?
It is the third affirmation that causes people some angst and uncertainty. Speaking up and requesting what you need raises fear that you might offend people and could become a `career limiting move.’ It seems safer to suffer quietly and perform as best as you can, despite a dysfunctional environment.
To get beyond this fear, consider the fact that this is not about you personally, but about the organization that you serve. The organization needs good meetings, so that time and money are well invested and so that quality decisions can be made. It needs clear and concise minutes, so there are historical records of meetings, decisions, and follow-up items.
If you function from the perspective that it is not about you, it becomes natural and logical to ask for what you (and your organization) need for optimal performance.
Further, if you consider that it’s not only about you, not only is it OK to speak up when things are not right, but it is also your duty to the organization to do so, and failing to speak up is being negligent in doing your job. How is that for a different perspective?
So next time your group strays off the agenda and you’re hopelessly lost, think about the organization that you serve and you’ll find the courage to say: “Excuse me, I’m lost. Where are we on the agenda?” And next time your group is about to vote on a poorly phrased motion, think about the consequences for the organization as a whole, and don’t hesitate to ask them to put the motion in writing: so you can record it, so they know what they decided, and so the organization is not placed at risk.
Again: this is not only about you. Think about it next time you feel hesitant, and then speak up and ask for what you need to perform to your best. Alternatively, speak to the Chair outside a meeting and let him or her know what help you need.Good luck.
|Information about Eli Mina:|
Mina, M.Sc., PRP, is a Vancouver (Canada) based management consultant,
executive coach, and Registered Parliamentarian. In business since 1984,
Eli consults his clients on board effectiveness, chairing contentious meetings,
preventing and dealing with disputes and dysfunctions, demystifying the
rules of order, and minute taking standards. Eli's clients come from municipal
government, school boards, regulatory bodies, credit unions, colleges and
universities, native communities, businesses, and the non-profit sector.
Eli is the author
of the newly published "101
Boardroom Problems and How to Solve Them."
He is also the author of several other books and publications on meetings,
shared decision-making and minute taking (see Eli
Mina's Books at www.elimina.com ).
Eli can be reached at 604-730-0377 or via e-mail at firstname.lastname@example.org.
|TOP OF PAGE|
|Eli Mina Consulting | Email | Subscribe to Newsletter | 604-730-0377|